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SAP Document Access and Archiving by Open Text - A complete Enterprise Content Management Solution

The SAP Document Access and Archiving by Open Text allows enterprises to manage increasing amounts of information with a minimum amount of effort and resources. Ready for immediate integration into SAP software, this content management application allows you to handle both structured and unstructured data.

Solution Features

  • • Data and Document Archiving:
    • › Archives SAP data and documents (applications and BW) with high compression ratio
    • › Reduction in the storage space and increase in the system
    • › Storage vendor and type independent
  • • Scanning and Document Linking:
    • › Scans paper documents. SAP Archiving also includes a scanning solution. SAP Archiving supports any industry-standard scanner (ISIS standard scanner, personal desktop scanners, etc.)
    • › Integrates Scanned images, electronic documents and email with SAP transactions and workflows and securely archives them
    • › When the document is scanned in, it automatically triggers an SAP workflow
    • › Inbuilt scanning integration – supporting all industry standards for scanning. Supports bulk scanning. An incoming (scanned or electronic) document can trigger a workflow
    • › Document Viewer with annotation capabilities
    • › No separate user training needed. Native to SAP – works from within SAP windows
    • › Seasonal and geographical buying patterns
  • • 360 Degree View:
    • › Single point of access to SAP and non-SAP data and documents (Archived, live) within SAPGUI and SAP NetWeaver Portal environments
    • › Provides access to data and documents from any SAP module
    • › Spans multiple SAP modules and systems
    • › User interface in either SAPGUI or SAP NetWeaver Portal
  • • Security and Compliance:
    • › Helps in regulatory compliance with secure and easily retrievable data records and documents after archiving
  • • Cross-application View and Virtual Folders:
    • › Single point of access to SAP (cross-module view), non-SAP and legacy data and documents from SAP Screens
    • › Organizes and manages all content (including legacy data and documents) in virtual folders (dynamic collection of related content in business process context). Examples – Customer, Real Estate, Employee, Order, Supplier, Dealer folders
    • › Enables “virtual folders” for dynamic collection of related content (including legacy content) in business process context
    • › Examples: Customer, Real Estate, Employee, Order folders
    • › Easy to use folder navigation from SAP GUI or SAP Enterprise Portal
    • › Document Viewer with Annotation capability
  • • Integration with SAP NetWeaver:
    • › Integrates with SAP Content Management
    • › Template-based document creation processes
    • › Document editing and revision
    • › Document status change
    • › BI Archiving and in standard and Near line storage mode
  • • Legacy Decommissioning:
    • › Legacy solutions can be decommissioned with all transactions and data there accessible from SAP screens using printlists

Interactive Forms Scenarios



Cut Costs Reduce IT Consolidation and Maintenance Costs

› Archives SAP data with high compression ratio

IT Department:Lower Costs & High Performance


Solution by SAP Archiving and Document Access

Connect: Improving Operational Efficiency and Productivity

  • › Scans paper documents, electronic documents and email, securely archives them and integrates them with SAP transactions and workflows
  • › Fast ans easy acces. Few examples below

Accounts Receivable: Increased Profitability - Reduce AR outstanding & bad dept write-off - Improve credit line

Accounts Payable: Increased Process Efficiency - Taking Advantage of Cash Discounts


Solution by SAP Archiving and Document Access

Comply: Ensuring Compliance and Reducing Risk

Developing and implementing best practises for compliance requirements not only protects organizations from risk ,but helps them streamline operations, reduce administrative costs and proactively prepare to comply with emerging regulations



Solution by SAP Archiving and Document Access


Implementation Details

  • › Easy to deploy (Rapid Go-Live) and Easy Enhancement
  • › Packaged solution with five scenarios
  • › Quick implementation - 8 to 12 weeks


  • › MM Purchase Order History
  • › SD Document Hierarchy
  • › FI Account View
  • › Material Documents and FI Documents
  • › SAP Data Archiving, 360 Degree view and Virtual folder creation of above scenarios